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Case B · Music Department · Built by Serena Xu ’28, JT Gannon ’29

Music Studio

The Music Studio portal previews a lesson’s calendar invite with its attendees, then creates the event and sends the invites. Demo data.

The chore

Lesson materials were scattered, every booking took back-and-forth, and nothing tracked progress. Music Studio puts all three in one portal.

The fix

Lesson invites after a quick preview, a Drive folder per student, a recap after every lesson.

Scheduling

One click turns a lesson into a Google Calendar invite.

Files

A shared Drive folder for the studio and one for each student.

Recaps

Today we, Homework, Next class, saved on the student’s profile.

Time sheet

Each lesson onto the instructor’s time sheet in one click, numbered by term.

Who can open it

Only people the Music Department adds, signed in with their Pomfret accounts.

How it works

  1. A Google Form fills in each student’s profile.

  2. Preview a lesson, then one click sends the Google Calendar invite. Each student gets their own Drive folder for materials.

  3. After the lesson, the teacher writes a recap (Today we, Homework, Next class) that stays on the student’s profile.

The studio dashboard: preview and send a lesson invite, open a student’s profile, and read the recap from their last lesson. Demo data.

  1. At 1.8 seconds:Preview the invite before it goes out.
  2. At 3.2 seconds:One click creates the event and sends the invites.
  3. At 6.3 seconds:Each student’s full profile opens inline.
  4. At 8.3 seconds:Every lesson keeps its recap.
Choosing a student opens their full profile beside the roster. Demo data.
The Recaps page, filtered to one student, shows the recap written after their last lesson. Demo data.

Credits

Built by Serena Xu ’28 and JT Gannon ’29 for the Music Department.

  • Team this year Serena Xu ’28, JT Gannon ’29, Sienna Ring ’30 and Kyle Kim ’27.
  • Runs on Google Sheets, Forms, Calendar, Drive and Apps Script.
  • Status All 6 phases shipped. Delivered Oct 7, 2026.

Next: Case C

All cases

Six quotes from the Pomfret archive, 1936 to 1972, lit up one at a time on the Pomfret Voices home page, September 2026.

Pomfret Voices

Office of Community and Belonging

A checked history of inclusion at Pomfret: 60 moments since 1894.