Civic AI ClubPomfret School

One-page project spec

The full site

Built at Pomfret for people down the hall and down the road.

A student-run club at Pomfret School.

A 12-second loop of the club’s tools at work: AutoPlanner’s color-coded weekly tables, a Music Studio lesson invite being sent, quotes and timeline cards from Pomfret Voices as built in September 2026, and Roster Export’s comment Docs. Pomfret Voices shows the school’s own archive; the other tools show demo data.

Casework

The full reel, one tool at a time: AutoPlanner fetched three students’ schedules and wrote a Google Doc; Music Studio previewed a lesson invite, then opened a student’s profile and a lesson recap; Pomfret Voices, as built in September 2026, lit up its archive quotes, glided through the timeline and opened a 1975 milestone; Roster Export turned three classes into three comment Docs; then a merged pull request on the club’s GitHub. Pomfret Voices shows the school’s own archive; the other tools show demo data.

Teachers and staff bring us a chore that eats their week. A team of students scopes it with them, builds the tool and hands it over. See how we work.

One-page project spec · Cayden Auyang ’27, President · Oct 2026

The project, in five lines.

What it is

A student-run software lab at Pomfret School, started in November 2025. Teachers, staff and local organizations bring us a chore; a team of students scopes it, builds the tool and hands it over.

Who

37 student members, 33 of them on case teams, plus an alumni advisor. Led by Cayden Auyang ’27, President, and Luke Ryan ’27, Vice President, with Josh Lake as faculty advisor.

Runs on

What the school already uses: Canvas, Google Docs, Sheets, Drive, Calendar and Apps Script. Client data and student records never go into our repositories.

How we build

One public GitHub repository per project. Every change is a branch and a reviewed pull request; nobody pushes to main. We build with AI coding assistants, and none of the four tools we’ve built calls an AI model.

Delivered

AutoPlanner, to the CLC Supported Study Hall, on October 5, 2026: staff add a student once, and that student’s planner Doc updates itself every evening and at midnight. Music Studio, to the Music Department, on October 7: lesson invites, files, recaps and the time sheet in one place.

Cases

  1. Three students’ color-coded weekly tables in AutoPlanner, one after another. Demo data.

    Case A: AutoPlanner

    CLC Supported Study Hall

    Each student’s Canvas assignments, rebuilt as a weekly Google Doc.

    Open case A: AutoPlanner

    Built by
    Luke Ryan ’27, Jack Weinberg ’27
    Team this year
    Luke Ryan ’27, Jack Weinberg ’27, Lucas Feng ’30, Justus Schroeder ’29
    Status
    Delivered to the CLC, Oct 2026
  2. A lesson invite in the Music Studio portal: its attendees, one click on Create event & send invites, then Event created. Demo data.

    Case B: Music Studio

    Music Department

    Lesson invites after a quick preview, a Drive folder per student, a recap after every lesson.

    Open case B: Music Studio

    Built by
    Serena Xu ’28, JT Gannon ’29
    Team this year
    Serena Xu ’28, JT Gannon ’29, Sienna Ring ’30, Kyle Kim ’27
    Status
    Delivered to the Music Department, Oct 2026
  3. Six quotes from the Pomfret archive, 1936 to 1972, lit up one at a time on the Pomfret Voices home page, September 2026.

    Case C: Pomfret Voices

    Office of Community and Belonging

    A checked history of inclusion at Pomfret: 60 moments since 1894.

    Open case C: Pomfret Voices

    Built by
    Zahir Williams ’28, Keke Li ’27
    Team this year
    Zahir Williams ’28, Keke Li ’27, Jacob Lee ’29, Isabella Gachuhi ’30, Ava Chen ’28, Sein Heo ’28, Kevin Wang ’28
    Status
    In progress. Next version under way.
  4. Roster Export works through three ticked classes, then lists the three comment Docs it created, with a link to each. Demo data.

    Case D: Roster Export

    Teaching faculty

    Canvas class lists in; one comment Doc per class out, with a tab for every student.

    Open case D: Roster Export

    Built by
    James Lake ’27, Magnus Songhurst ’28, Keke Li ’27
    Team this year
    James Lake ’27, Magnus Songhurst ’28, Richard Luo ’30, Sasha Khan ’30
    Status
    Phase 1 built

  5. Case E: College counseling tools

    College Counseling Office

    Discovery done. The team is building a first prototype.

    In progress

    Team
    James Tian ’28, James Lake ’27, Alex Tong ’29, Erin Park ’29, Claire Desrosiers ’28, Mason Gordon ’27
    Status
    In progress. Discovery done, building a first prototype.

Case A · AutoPlanner · CLC Supported Study Hall

As delivered, October 2026.

The footage above is the May prototype. This is the version the CLC uses now.

AutoPlanner’s staff page: a crimson “Update all students now” button, the last automatic update (8 of 8 students), and a list of students with invented names, each with a CLC teacher, a hidden token showing only its last four characters, its expiry date, the last update and an Open Doc link.

The staff page, as delivered. Only CLC staff can open it. Demo data.

A week tab in a student’s Google Doc, “Week of Oct 5 – Oct 11”: a color-coded table for each class, the same assignments by day, and an “Added by staff” table for work that isn’t on Canvas. Status and Notes columns are filled in by hand.

A week tab in a student’s Doc: by class, by day, and “Added by staff”. Demo data.

Built to hand over.

  • Goal
  • Data source
  • Problem
  • Vision

  1. (01)

    Bring us a problem.

    A form or an email is enough.

  2. (02)

    We fill in the Frame.

    A short recorded call, read back to you before we build.

  3. (03)

    A first working version.

    Shown to you before we build more.

  4. (04)

    Demo, feedback, repeat.

    Every change is a branch and a pull request. Nobody pushes straight to main.

  5. (05)

    Hand it over.

    A live link, or a script in your own Google account.

One click on Create Google Doc, and AutoPlanner confirms the Doc is ready with a link to open it. Demo data.

Same playbook, off the hilltop.

Latest event

All events

May 2026

AI Literacy Week

Two challenges by email, then one Sunday afternoon for the whole school.

Sunday, May 17, 2026 · 3:30–5 PM
VISTA Hamilton Hub

See the event

The club at a glance.

Numbers checked Oct 13, 2026

  • 5

    faculty cases

  • Case A · AutoPlannerAutoPlanner switches between three students’ color-coded weekly tables. Demo data.

  • 37

    student members

  • 80

    pull requests merged

  • AutoPlanner, this week

    Week of Oct 12 – Oct 18

    How AutoPlanner labels every student’s week.

  • 24,000+

    lines of code

  • Case B · Music StudioIn the Music Studio portal, one click on View recap opens the note from a student’s last lesson. Demo data.

  • 33

    students on case teams, plus 1 alumni advisor

  • 7

    local organizations

  • 11

    public repositories

  • Case C · Pomfret VoicesOn the Pomfret Voices timeline as built in September 2026, the 1975 card for the first institutional financial aid package lifted and opened into its full story.

  • 60

    moments since 1894 (Pomfret Voices)

  • 2

    tools delivered, AutoPlanner and Music Studio, Oct 2026

This term.

Oct 19

AutoPlanner: a check-in with the CLC, two weeks after handover.

Late Oct

Pomfret Voices: the plan for the next version, for the Office of Community and Belonging.

This fall

College counseling tools: a first prototype for the College Counseling Office.

Before winter term

Music Studio: a check-in with the Music Department.

End of term

The full tech demo.

Later this year

AI Literacy Week returns for the whole school.

Leadership

Cayden Auyang ’27

President. Sits in on every discovery call, assigns the cases, reviews the pull requests, runs the demos.

Cayden’s GitHub (opens in a new tab)

Luke Ryan ’27

Vice President. Oversees every case with Cayden, reviews pull requests, and joins client meetings.

Faculty advisor
Josh Lake